- Document for Excel Invoice Manager
This version of the document, "Credit Note or Credit Memo", was written for Excel Invoice Manager, which was now renamed to Uniform Invoice Software. For the latest version of this document, please download Uniform Invoice Software.
Credit Note or Credit Memo was revised and published on our new site InvoicingTemplate.com, at Credit Memo Template / Credit Note Template, in the Other Invoice Template category, as both a free invoice template and a template that works with Uniform Invoice Software. Please visit our new site for the updated documents and download links of this template (Credit Note or Credit Memo).
Note: The support for credit note or credit memo is available only in the Pro and Enterprise editions of The Difference between Excel Invoice Manager Editions.Contents . For more information about the difference between editions, please see
What Is Credit Note or Credit Memo
When to Use Credit Notes or Credit Memos
Using Credit Note or Credit Memo in Excel Invoice Manager
Creating a Separate Template for Credit Note or Credit Memo
Upgrading from Previous Versions
A Credit Note is a commercial document issued by a seller to a buyer, listing the products, quantities and agreed prices for products or services the seller provided the buyer, but the buyer did not receive or returned. It may be issued in the case of damaged goods, errors or allowances.
In respect of the previously issued invoice, a credit note will reduce or eliminate the amount the buyer has to pay. In other words, a credit note reduces Amounts Receivable (i.e. customer account balance) in. You can think of a credit note as a "negative invoice".
Credit notes are often called credit memos (short for "credit memorandum"), or just Credits.
The following examples cover some of the times when credit notes are used.
Inyou create a credit note or credit memo in a simple and similar way like what you do for sales invoice. The only exception is that for a credit note, you enter a negative quantity or negative price to make the and negative - If the total is less than zero, accepts it as a credit note, and add the amount of the to the field of the customer account.
Tip: If the new credit note is similar to an invoice you created, You can load and edit the invoice to create the new credit note:
If you need to return goods to inventory or stock, make sure theis correct and the is negative.
After saving a credit note, thedata list window shows the credit in the column. This column is invisible by default. To display it in the Pro and Enterprise editions of , right-click the data list area and then check on the menu.
Note: A credit note is marked as paid automatically when you click. You cannot edit a credit note except its notes field. However you can delete or void a credit note.
Note: By default credit notes share the same ID prefix and the same group of auto-generated serial numbers with invoices. For example, if the last invoice you saved was INV1001, the credit note immediately after the invoice would be INV1002. However, you can use your own IDs by enter the ID manually into thecell before clicking .
To apply the available credit to an invoice:
You may like to create a special template for credit notes, instead of using the invoice template. For example, you may like to use the words "" to be clearly written towards the top of the page, or you may like to remove some unneeded cells like , , , . This is possible, and in fact, is easy to do.
Click the following links to download the sample credit note template:
If you install the latest version ofon a computer where a previous version (2.8.1012 or earlier) has already been installed, the setup program executes an upgrade process - During this process all the program files (for example, *.dll, *.ocx files) are replaced with the latest versions, but you can choose to use your existing data file.
The support for credit note/credit memo does introduce new requirements for the data files - that is, it requires a new fieldto be added to both the database file and database definition file. To fulfill the requirements, upgrades your existing data files automatically when you use the data files first time with the new version of program. In most cases the upgrade is silent and automated - you may even not be aware of that there is an upgrade process to the data files.
However there is still the possibility that the data file upgrade process fails and you need to do something before you can use the existing data files with the new program.
In this situationdisplays an error message like this:
This problem occurs if the database file is read-only or locked by the other users on the network.
If the database file is read-only, simply make the file writable by uncheck theattribute of the file in Windows Explorer.
Within a network environment, the problem occurs when there are other computers running the earlier version of, and at the same time you try to run the new version of from another computer. To resolve problem:
If the following error message appears:
It is likely that the database definition file is read-only. Please make it writable. Within a network environment, make sure the database definition file is stored in the same folder as the database file.
TIP: Need more information about credit note or credit memo? See credit note on wikipedia.org.