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Charging GST Tax on Shipping Cost

- Document for Excel Invoice Manager

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This version of the document, "Charging GST Tax on Shipping Cost", was written for Excel Invoice Manager, which was now renamed to Uniform Invoice Software. For the latest version of this document, please download Uniform Invoice Software.

The default/standard invoice template included in Excel Invoice Manager setup program has two tax names pre-defined 閳?the first is PST, and the second is GST. The program also offers an option "Tax invoice total including shipping cost" on the Taxes tab of the Settings window that can be opened by clicking the Settings button on the Invocie worksheet. If the option is checked, both taxes are calculated on the sum of the Taxable Subtotal + Shipping Cost. If you charge GST-only on shipping cost, here is how to customize the default template.

Solution 1: Customizing the first tax formula to ignore shipping cost

  1. First make a backup copy of your invoice template. This enables you to start again in case something goes wrong during customization.
  2. Open your template in Excel.
  3. Unprotect the Invocie worksheet. (How?)
  4. Display gridlines and row/column headers. (How?)
  5. Click to select the first tax cell which is named oknTax1 (You can verify the name at the left-side of the formula bar). The formula bar shows the formula of the cell, as following:

    =ROUND(IF(oknTaxType=0,0, oknTax1Rate*(oknLineTotalTaxable+
    IF(oknTaxTotalIncludingShippingCost=0,0,oknShippingCost))),2)

  6. Modify the formula, make sure it looks like this:

    =ROUND(IF(oknTaxType=0,0, oknTax1Rate*oknLineTotalTaxable),2)

  7. Now click the Settings button on the Invoice worksheet.
  8. Activate the Taxes tab.
  9. Check the "Tax invoice total including shipping cost" option.
  10. Click Apply.
  11. Click Close to close the Settings window.
  12. Hide gridlines and row/column headers.
  13. Protect the Invoice worksheet.
  14. Save the invoice template file by clicking menu File -> Save in Excel 2000/XP/2003, or clicking Office button -> Save in Excel 2007, or clicking File -> Save in Excel 2010.

Solution 2: Customizing the second tax formula to include shipping cost

You can also bypass the "Tax invoice total including shipping cost" option by customizing the formula of the GST tax cell to include shipping cost and ignore the option.

  1. First make a backup copy of your invoice template.
  2. Open your invoice template in Excel.
  3. Unprotect the Invoice worksheet.
  4. Display gridlines and row/column headers.
  5. Click and select the second tax cell which is named oknTax2. By default, the formula of the GST tax cell looks like:

    =ROUND(IF(oknTaxType<>2,0,oknTax2Rate*(oknLineTotalTaxable+
    IF(oknTaxTotalIncludingShippingCost=0,0,oknShippingCost)+
    IF(oknTax2IsAppliedToTax1=0,0,oknTax1))),2)

  6. Modify the formula, make sure it looks like:

    =ROUND(IF(oknTaxType<>2,0,oknTax2Rate*(oknLineTotalTaxable+oknShippingCost+
    IF(oknTax2IsAppliedToTax1=0,0,oknTax1))),2)

    As you can see, now the second tax (GST) is charged on both taxable subtotal and shipping cost, even if the "Tax invoice total including shipping cost" option is not checked.

  7. Hide gridlines and row/column headers.
  8. Protect the Invoice worksheet.
  9. Save the invoice template.

This second solution also works for the free invoice template as it does not require the "Tax invoice total including shipping cost" option.

See also

Downloads

Click the following links to download the sample invoice templates created in this tutorial: