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Invoice Template Sample - Using Handwriting Signature in Your Invoices

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Invoice Template Sample - Using Handwriting Signature in Your Invoices was revised and published on our new site InvoicingTemplate.com, at Sample Sales Invoice Template: Using Handwriting Signature in the Sales Invoice Template category, and at Sample Service Invoice Template: Using Handwriting Signature in the Service Invoice Template category, as both a free invoice template and a template that works with Uniform Invoice Software. Please visit our new site for the updated documents and download links of this template (Sample Invoice Template - Long Product Description).

Do you want to use your handwriting signature in your invoices? It´s easy to implement in Excel Invoice Manager, the billing software/invoice software program based on Microsoft Excel.

The principle is very simple: create an image containing your handwriting signature, and then add it to your invoice template. Of course, you only need to do all the customization work once - after adding the signature, all the invoices you create will include the signature.

Here are the detailed steps for customizing the invoice template.

  1. Prepare your handwriting signature in a format supported by Microsoft Excel, such as JPG or GIF format.
  2. Copy the standard invoice template (INVOICE.xls) or your customized version, name the new file HandwritingSignature.xls.
  3. Open the HandwritingSignature.xls invoice template in Microsoft Excel.
  4. Unprotect the Invoice worksheet by clicking Excel menu Tools -> Protection -> Unprotect Sheet.
  5. Switch the invoice template into design mode by clicking the Design Mode button on the Control Toolbox toolbar. If the Control Toolbox toolbar is not displayed, click Excel menu View -> Toolbars -> Control Toolbox.

    In design mode, Excel Invoice Manager does not react to the click events on the ActiveX objects, allowing you to move, resize, add or delete ActiveX objects in the invoice template.

  6. Click the Image button on the Control Toolbox toolbar. Click the location where you want to place the signature. An image object is added.

    Sample invoice template - using handwriting signature -1
    Sample invoice template - using handwriting signature -1
    (Click to enlarge)

  7. Right click the newly added image object; click the Properties command on the menu.
  8. In the Properties box, enter oknWidget_signature in the Name property. When you extract/email an invoice, all ActiveX objects will be removed from the extracted invoice, except those with the oknWidget_ or oknUser_ prefix in their names. For example, the Save As New Customer button will be removed from the extracted invoices, but the LOGO image will be leaved there. To make sure your signature image is included in the extracted invoices, it must have a "oknWidget_" or "oknUser_" prefix in its name.

    Sample invoice template - using handwriting signature -2

  9. Browse to and click the Picture property. Click the "..." button near the property. This opens the Load Picture dialog box. Select and open your signature image file.

    Sample invoice template - using handwriting signature -3
    Sample invoice template - using handwriting signature -3
    (Click to enlarge)

  10. Now you are returned to the Properties window. You can see the signature image was added to the invoice template.
  11. In the Properties window, set the BackStyle property to 0-fmBackStyleTransparent, and set the BorderStyle Property to 0-fmBorderStyleNone.

    Sample invoice template - using handwriting signature - 4
    Sample invoice template - using handwriting signature - 4
    (Click to enlarge)

  12. You can resize and move the image object as needed. To resize the image object, click image to select it, hover your mouse on the border or corner, and then drag your mouse. To move the image, click any point except the border or corner of the image and then drag and drop it to its new location.
  13. If you prefer, you can also add a text label near the signature image, such as "Signature:".

    ample invoice template - using handwriting signature - 5
    Sample invoice template - using handwriting signature - 5
    (Click to enlarge)

  14. When finishing your customization work, exit design mode and protect the worksheet again.
  15. For more information about customizing the template, please see Customizing the Invoice Template.

Click here to download the sample invoice template created in this tutorial.

The free invoice template can also be customized in the similar way.